Dance/USA Fellowships to Artists Timeline

NOTE: This information is from the pilot round of DFA.

This timeline is provided to help Dance/USA Artist Fellows plan for the fellowship period. It includes meetings and deadlines for the submission of reports and other items.


Late March

Dance/USA Artist Fellows notified of funding decisions.

 April 17 Fellows provide logistical information for the upcoming meeting, including their hotel needs, travel plans, and staff bios.

 May 1 Contracts sent to fellows.

Early May 

Formal announcement of fellowships.  Fellows may announce their awards after this date.
Deadline for Fellows to register for the Dance/USA conference, using DFA discount (optional).

May 17

Fellows sign and submit their contracts, with W9 and I9 forms, in order to obtain payment by late June. 

June 1

Fellowship start date.   During June, fellows become member of Dance/USA (optional).

June 10-12

First Fellows In-Person Meeting. Required attendance in Cleveland, OH, in conjunction with the Dance/USA conference. Meeting will take place over two days, June 12-13, with fellows traveling on June 11.

Late June

Fellows’ first payment of 80% of fellowship is made, contingent on attendance at meeting and submission of contract (with W9 and I9 forms).


Meeting travel reimbursements submitted by July 1, and paid by mid-July.

September 15

Optional: Fellows share any events for the DFA shared calendar.


Fellows may wish to communicate occasionally via video calls and other methods. DFA staff will assist with scheduling and facilitation. DFA program director may speak with fellows or offer support in other ways.



Fellows communicate as a group occasionally via video calls and other methods (optional).  DFA program director may conduct informal interviews with fellows or offer support in other ways.


Fellows complete optional visibility-raising activity(s), such as a webinar or podcast. 


Deadline for fellows to book travel for Fellows Wrap-Up Meeting via Worldwise Travel and submit hotel information.

Deadline for fellows to register for Dance/USA annual conference in Denver, using DFA discount (optional). 

June 16-18

(tentative dates)

In-Person Fellows Wrap-Up Meeting (required) and possible conference session with fFellows to share their learning and experiences. Meeting will take place in Denver, CO over two days, with Fellows traveling on the day prior. In order to receive 10% of fellowship funds, Fellows must attend this meeting. Travel will be covered by Dance/USA. 

Early July

Meeting travel reimbursements submitted and paid.

July 31

End date for fellowships. 

August 31

Fellows participate in a process to help Dance/USA evaluate DFA. Last possible day for Fellows to submit their final report of about two pages. To receive their final 10% fellowship payment, Fellows must submit the final report.

Return to DFA Overview and Guidelines.