Artist's Legacy Toolkit: Resources

[ Introduction | Using this Toolkit | Identify | Organize | Preserve | Access | Resources | Copyright | Digital Files | Records Management ]

Are You Excited About Archiving Your Work?


Image of Pickup Performance Co(s) archive project:
Fellow Patsy Gay, stage manager Ed Fitzgerald, and visiting fellow Kat Bell
pose with a David Gordon cutout in the PUPCS archive/office room.

You don't have to do this alone. Here are some resources that address big factors like money, time, space, and expertise. To assess what resources you already have and what you will need, consider who is going to do the tasks described in this toolkit, where the work will be done, where the records will be kept, when the work will occur, and how long the project may take. If you are working in an organization, start building support within your organization and among your board members for the investment of resources. Hold meetings to increase awareness of both the benefits of protecting your legacy and the resources required to do it. Have any of your peer organizations or artists embarked on their own archive project? They may be a good contact for advice.

Money

  • Can you work the cost to document and preserve a grant-supported work into the grant budget?
  • Apply for a grant specific to archive projects. Ask your funders or make room in your budget for funds to support projects to preserve your legacy – even a small amount can get the ball rolling.
  • Seek out pro bono services. Taproot Foundation can help you connect to professionals with specialized skills.

Time

  • Know you will need to spend your own time to figure out how to save time.
  • Think about what needs to be done, or something that might help the project. Is this something an intern could do? Remember, you don't have to do this alone. Local dance studios or library/archive programs may have students that are interested and qualified to work with your materials. To find accredited library science programs in your area with contact information, use the American Library Association’s directory.

Space

  • Seek presenters who incorporate documentation into their programs (such as New York Live Arts in New York, Jacob's Pillow Dance Festival in Massachusetts, American Dance Festival in North Carolina, the Brooklyn Academy of Music). Encourage other presenters to do more documentation. This will help you capture quality-video of your work in appropriate spaces, saving you both money and time.
  • Contact a local television station, media center, or university dance (or video) program about free, bartered, or low-cost use of equipment, recording space, and expertise.

Expertise

  • Form a relationship with a local library, museum, or archive; national performing arts library; the archivist at your alma mater; an historical society; or an ethnic studies institute. Look for regional non-profit video preservation and digitization groups such as the Mid-Atlantic Regional Moving Image Archive (MARMIA), Moving Image Preservation of Puget Sound (MIPoPS) and New York's XFR Collective.
  • We are happy to answer your questions. We are also able to provide assessments, and though these generally do cost your organization money, it is our first step to helping all dance organizations with their archive needs. Reach out to ismith [at] danceusa.org.

[ Introduction | Using this Toolkit | Identify | Organize | Preserve | Access | Resources | Copyright | Digital Files | Records Management ]