Physical Records: Organization and Storage
When creating a system for organizing your physical records (programs, posters, photographs, videotapes, contracts, tax forms, etc.) consider the ways in which you use these records. For example, you will probably look for creative records such as choreographic notes, rehearsal videos, set designs, etc. first by work and then by date. The table below outlines suggestions for ways in which you might want to organize your records.
Separate materials by format (i.e. group all programs together, all tapes together, etc.). This will help both with consistency in organization and description, and also in preservation. By keeping like materials together, you can better control the conditions in which they are stored. The table below outlines best practices for storing your records.