Sasha Jelan is a 2020/21 Dance/USA Archiving & Preservation Fellow. Phase 1 of her Fellowship ran from June-September 2020, and was hosted remotely by Viver Brasil. For Phase 2 in the summer of 2021, Sarah will travel to Los Angeles to continue her work with Viver Brasil. Read more about the Fellowship program here, and read Sasha's bio here.
October 14, 2020
Entering the Dance/USA Archiving & Preservation Fellowship, I was very excited to travel to Los Angeles and work hands-on as an archivist with my host organization, Viver Brasil. Covid-19, however, had other plans and became the catalyst for a shift in archival practice as we know it. My practice became firmly rooted in the present and responded only to what was immediately available to me.
Sasha Jelan (right) learning about Viver Brasil on a call with the founder, Linda Yudin (left)
The experience challenged my thinking of what an archive is and how one can archive remotely. It also highlighted a crucial component of archiving: education. The main focus of our bi-weekly Zoom meetings was education for the Viver Brasil staff on archiving basics. A lot of my work consisted of tutorials, introducing archival theory and translating a lot of the archival jargon to more user friendly terminology. One of the tutorials outlined a general folder hierarchy I created for the company to organize their existing digital assets. This hierarchy followed a specific order and could be used in different areas of their collection. I also illustrated how to download and upload this hierarchy in a way that would retain its order on multiple platforms. As remote archival practice and the creation of born-digital materials become more prevalent, basic archival education will prove invaluable to smaller, independent community archives.
Linda Yudin and Sasha Jelan working on an inventory of audio files
The most challenging part of this experience has been how to encourage an archival practice, independent of an on-site archivist. My biggest concern was providing a broad enough framework that would foster confidence independent of having an archivist on staff. At the close of Phase 1, I created a few tutorials and templates for Viver Brasil to refer back to during the interim break. I am hoping that these will help guide some of their record keeping practices so that in Phase 2 the hands-on approach will be intuitive. Our goal for Phase 2 is to inventory, assess, and begin organizing the records in the physical archive, making accessible the wealth of information Viver Brasil has accumulated over the years.
Sasha Jelan and Linda Yudin viewing performance footage from Viver Brasil's archive