Executive Director of Dance/USA

Office Manager/Executive Administrator

Internships

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Executive Director of Dance/USA

Dance/USA seeks a visionary energetic communicator and manager as Executive Director to lead it in its next decade of development. The Executive Director reports to the Board of Trustees and is charged with setting strategic direction in conjunction with the Trustees and implementing the organization’s vision with complete authority and oversight responsibility for operations. The successful candidate will combine passion, vision, leadership, and communication skills to represent the broad and diverse constituencies that Dance/USA serves and engaging them in building consensus in this transformational time.

This is a unique opportunity for the arts leader who is interested in actively engaging with the entire dance ecology in directing industry efforts and communication in this volatile and exciting transition period. As the previous strategic plan draws to a close, the Executive Director will have the opportunity to develop and set strategic direction for the organization, advocating, communicating, team-building, and engaging with the entire arts community, here and abroad at the highest levels. The Board of Trustees considers the next decade a critical one for the organization and the industry and seeks, therefore, that special candidate who is articulate, creative, attentive, and a team-player to further continue building the leadership role Dance/USA has created for itself in the dance world.

With responsibility for all planning and operations of the organization, including satellite branches, the Executive Director is the main “face” of the organization to its members and the “face” of the industry to outsiders. As such, this skilled and tactful leader must be comfortable relating to single artists, large institutional organizations, world leaders, arts presenters, artist agents, and others, in advancing and advocating for the interests of the entire professional dance field. In a period of fundamental realignment and redefinition of our arts organizations and how they function, the Executive Director occupies a unique position that can make a critical difference to all those working in the field.

Dance/USA was founded over 28 years ago and represents more than 300 organizations and 130 individuals. The office is located in Washington, D.C., and has an annual budget of approximately $1.75-$2 million, including its three branches, which are located in New York City, Philadelphia, and Washington. The organization currently employs 11 full-time staff and 8 part-time staff, with additional people engaged on a per project basis.

Candidates should have had extensive contact with and understanding of the dance field, the arts in America and internationally, and significant fundraising and administrative experience. They must be comfortable speaking publicly and have the highest and most articulate writing skills. All candidates should demonstrate an unwavering commitment to the arts and have a well-grounded understanding and comfort with technology and its development. The ideal candidate will be a skilled advocate and effective team-builder, able to seamlessly maneuver in multiple spheres of activity. The position is available January 1, 2011.

The Search Committee is soliciting nominations, expressions of interest, and applications, which should include a letter outlining the candidate’s interest in the position, relevant background and experience, a statement of broad vision and/or direction for the field in the future, and a curriculum vitae or resume. Completed applications must be received prior to August 15, 2010.

All materials will be treated with the strictest confidence. Please send nominations and applications via email (attachments preferred) to edsearchdanceusa@gmail.com. Inquiries and questions regarding this search, which will be kept confidential, should be directed to James Abruzzo, managing director, DHR International. 973.792.1710 ext. 11.

The Dance/USA Search Committee treats all inquiries, applications and nominations as confidential.
Dance/USA is an equal opportunity employer.

Click here to see a detailed job description

Click here to see a detailed description of Dance/USA

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Office Manager/Executive Administrator

Dance/USA, the national service organization for professional dance, seeks a full-time, multifaceted Office Manager / Executive Administrator who will be responsible for general daily office operations and for providing administrative support to the Executive Director and other key department directors. The Office Manager / Executive Administrator provides support to staff in such areas as programming, meeting planning, individual and group travel arrangements, internal and external communications, accounts payable and receivable, and other areas. The qualified candidate must be extremely detail oriented and exhibit superior organizational, interpersonal, and oral and written communication skills. The individual in this vital position must have the capacity to see the organization’s overall operations, to anticipate needs and respond quickly and effectively to ensure smooth operations.

Responsibilities include, but are not limited to:

Office Management / Executive Assistance
•    Implement and manage systems related to daily office functions;
•    Manage and distribute incoming mail, e-mail, phone, and faxes; coordinate conference
      calls as needed
•    Maintain files and correspondence, including all Dance/USA archives and dance library;
•    Receive and respond to requests for materials and resources, including sales of
      publications, and route requests for special data or other information to the appropriate
      staff member;
•    Maintain office supplies, storage and equipment areas; place orders for supplies and
      materials as needed or requested by other staff;
•    Oversee and maintain all office equipment (copier, printers, fax, postage meter, etc);
•    Provide support to the Director of Finance and Operations with accounts receivable and
      accounts payable;
•    Prepare and provide agendas for weekly staff meetings;
•    Oversee recruiting and supervising of interns on general or project specific tasks;
•    Assist with data entry in updating database information systems as needed;
•    Coordinate intra-office meetings, events, and parties;
•    Make travel arrangements for the Executive Director and other staff as needed for
      conferences, meetings and other business related travel.

Development Support
•    Assist with online grant applications;
•    Assist the Director of Development with data entry for funders in database;
•    Coordinate periodic mass mailings to funders (quarterly member letters, etc);

Programming Support
•    Assist the Event Manager with meeting and event logistics as needed;
•    Process conference registrations, including payment of fees and requests for  
      reimbursements, and coordinate communications with registrants as necessary;
•    Coordinate travel arrangements for conference speakers and guests as needed;
•    Prepare nametags and other packet materials for meeting and conference attendees;
•    Coordinate the registration set-up and onsite processes with the Event Manager;
•    Coordinate shipping of materials to and from meeting/event sites.

Qualifications
The successful candidate will be an energetic professional with experience in management with a dance, arts or nonprofit organization. Superior multitasking skills and the ability to set priorities are essential. This position requires attention to detail and excellent customer service abilities.

Bachelor’s degree required; also requisite is a proficiency in a variety of standard business computer programs including Microsoft Outlook, Word, Excel and Access, and Adobe Acrobat, among other programs. Experience with QuickBooks is preferred but not required. Experience and/or knowledge and an interest in technology, website and database development a plus; some travel is required.

Application Closing Date: August 31, 2010.

Salary and benefits commensurate with experience; send a one-page cover letter stating your qualifications and salary expectations, and a complete resume by email to:

Rachel Bell
Dance/USA, Office Manager/Executive Administrator
danceusa@danceusa.org 

Include job title in the email subject line. No phone calls please.

Internships

For information regarding Dance/USA's internship program, please visit internships at Dance/USA.